Privacy Policy

1. Who we are

This Privacy Policy explains how Voltaire Philanthropy Limited ("Voltaire", "we", "us", "our") collects, uses, and protects personal data when you visit our website or engage with our services.

We are committed to handling personal data responsibly and in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This policy applies to personal data we collect from individuals directly, or on behalf of organisations, in the course of providing philanthropic advisory and related services.

2. The data we collect

Personal information

We may collect and process:

• • Name, job title, and contact details
• • Professional background and organisation information
• • Details relevant to philanthropic planning, giving preferences, or engagement history
• • Communication records, meeting notes, and feedback

Technical information

• • IP address, browser type, device identifiers, pages visited, and interaction duration
• • Cookies and similar technologies, as detailed in our Cookies Notice

Special category data

We do not intentionally collect special category data. However, you may choose to disclose sensitive information (e.g. religious or philosophical beliefs through supported causes). Where this occurs, we will rely on:

• • Explicit consent under Article 9(2)(a), or
• • Substantial public interest under Article 9(2)(g), where applicable

Additional safeguards are applied to any such data.

Data about others

If you provide personal data relating to others (e.g. trustees, family members, beneficiaries), you confirm you have a lawful basis and that these individuals are aware of how their data may be used.

3. How we collect data

We collect personal data:

• • Directly from you (e.g. via contact forms, meetings, or service instructions)
• • From your organisation or advisers, where authorised
• • From publicly available sources and trusted due diligence providers
• • Automatically, through cookies and analytics tools on our website

4. How we use personal data

We process personal data to:

• • Provide philanthropic advisory and related administrative services
• • Communicate with you about projects, insights, and events
• • Operate, maintain, and secure our website and systems
• • Comply with legal, regulatory, audit, or risk management obligations

5. Client Testimonial

6. Marketing preferences

We will only send newsletters or updates where permitted by law. You can withdraw consent or opt out at any time by clicking the unsubscribe link or contacting privacy@voltairephilanthropy.co.uk. Opting out does not affect service-related communications.

7. Sharing your data

We may share your personal data with:

• • Trusted service providers (e.g. hosting, email, CRM, analytics, and IT support)
• • Professional advisers and consultants working on your matter
• • Donor Advised Fund sponsors, charities, or corporate partners at your request
• • Identity verification or compliance partners where required
• • Regulators, law enforcement, or courts, where legally required

We do not sell personal data.

8. International transfers

Where personal data is transferred outside the UK or EEA, we ensure safeguards are in place, such as:

• • The UK's International Data Transfer Agreement (IDTA)
• • Adequacy decisions
• • Appropriate contractual clauses with third-party vendors

We maintain records of all such transfers.

9. Retention

We retain data only as long as necessary for the purposes set out in this policy, unless a longer period is required by law.

We may retain data for longer to establish, exercise, or defend legal claims.

10. Security

We apply appropriate technical and organisational measures to protect personal data, including:

• • Role-based access controls
• • Encryption in transit and, where appropriate, at rest
• • Secure systems configuration
• • Periodic security reviews and testing

No method of transmission or storage is completely secure. We continually monitor and improve our defences.

11. Cookies

Our website uses:

• • Essential cookies, for site functionality
• • Analytics cookies, with your consent, to understand usage patterns

You can manage your preferences through our cookie banner or browser settings. For more details, see our Cookies Notice.

12. Controller and processor roles

We act as a data controller when we determine the purposes and means of processing (e.g. during advisory engagements).

We may act as a processor when handling personal data strictly on your documented instructions. In such cases, we apply appropriate data processing terms and safeguards.

13. Children

Our services and website are not intended for children. We do not knowingly collect data from individuals under the age of 16.

14. Your rights

Under UK GDPR, you have the following rights:

• • To access your personal data and receive a copy
• • To rectify inaccurate or incomplete data
• • To erase data in certain circumstances ("right to be forgotten")
• • To restrict or object to certain processing
• • To data portability for information you have provided
• • To withdraw consent at any time (where processing relies on consent)
• • To lodge a complaint with the Information Commissioner's Office (ICO):

To exercise your rights, please email privacy@voltairephilanthropy.co.uk. We may need to verify your identity before fulfilling your request.

15. Third-party links

Our website may include links to third-party websites. These sites have their own privacy policies, and we are not responsible for their content or data practices.

16. Changes to this policy

We may update this Privacy Policy from time to time. Changes will be published on this page with a new effective date. Where changes are material, we will notify active clients by email.

17. Contact us

If you have questions about how we handle personal data, please contact us using the details above.